Types of Services

Some of the services provided by UVOA’s experienced virtual assistants:

Email Marketing Campaign:  Email blasts to your specified targeted audience.  No more spammed email blasts to unapproved recipients.  No more email blasts to out-of-date recipients.  All database information always updated and verified.

Social Networking Site Maintenance:  No time to send out blogs, newsletters, promotions, event updates on your social networking sites, (Facebook, LinkedIn, Twitter, MySpace, etc.), let us do it for you.  You give us the full content, or the concept and we will take care of the rest.  All your updates, events, announcements, etc. will be posted and delivered to your network friends/participants.  Keep your contacts informed!

PowerPoint Presentations:  Our personal virtual assistants have extensive experience designing PowerPoint presentations targeted to all marketplaces, presented by all executive levels. Professional results assured!

Word Processing/Typing Service:  Correspondence, letters, memos, resumes, cover letters, mass mailing letters, contractual agreements, RFPs, all prepared in your preferred word processing format (Microsoft Word, WordPerfect, Microsoft Works, etc.).

Formatting:  We can take your raw data and format it into documents of your choice.  From converting spreadsheets into charts and graphs, to formatting the perfect business letters, different sized mailing labels, envelopes, memos, and resumes.  We can even take your text data and create PowerPoint presentations.

Microsoft Excel Spreadsheets:  From spreadsheets with formulas, to databases designed and maintained according to your needs.  We will also update and manage your existing spreadsheets and databases.

Mail Merge and E-Mail Executions:  When you have to get a message out to a large list of people, the best way to implement this would be a mail merge letter or a massive e-mail launch.  We will execute all steps, personalizing it anyway you request.  On your email, we can design it so that you receive: “read” receipts, and RSVPs (not all email program have this feature).  We can schedule meetings and conference calls via email with reminders.  We can take your address book and input all of your contact entries into personalized databases, email contact groups, and lists, making them readily available for any emails, letters, memos, etc.

Desktop Publishing:  With our artistic savvy, we can create such things as presentations, newsletters, flyers, brochures, logos, letterhead, business cards, and take-out menus, that will effectively convey your intended message to your targeted audience.

Statistical Graphics:  We can take your statistical data, research, etc. and create bright, colorful, high-impact comprehensive charts and graphs.

Transcriptions & Dictations:  Will take your oral dictations and transcribe them to a document in your chosen Microsoft format.  Great for medical and legal documents!

Personal Document Preparation:  We will create and/or format personal correspondence such as resumes, cover letters, memos, fax coversheets, etc.

Client Servicing & Follow Ups:  With client servicing, you will give the impression of a fully staffed and equipped office.  We will be the point-of-contact for your clients when specific follow-up is needed while you are out of town, and when you are unavailable at appointments and meetings.  Your clients will never feel neglected or unimportant!

General Information/Marketing Kits:  We will comprise and send out your media kits, press releases, information brochures, catalogs, etc., at your request or at the request of your clients and potential prospects.  We have postal equipment, couriers and an overnight service readily available.

Daily Calendar Management and Reminder Service:  We can keep your daily and monthly planners.  We will update and even send you a reminder of your business appointments and personal commitments.  We will work closely with you to ensure that your day-to-day activities never conflict due to time availability or double-scheduling.  You will never forget another appointment or commitment again!

Proofreading/Editing:  You can always use a fresh pair of eyes.  With our detail-oriented staff, we give extra attention to the finished product.  We will proofread your document for spelling and grammatical errors that may be overlooked with the average spell check tool.  We will highlight errors and make corrections at your instruction.  We can even notify you of corrections needed without altering your original document.

Data Entry:  Developing address books, databases or inventory lists can be very time consuming.  We will take your data and create a simple comprehensive database in the application of your choice.  We can maintain your database for you or make it easy to maintain yourself!

Internet Research:  Need information on a particular topic?  We will research the internet using a variety of search engines and create a comprehensive report of the findings.

Point of Contact for Fax or Email Messages:  When you travel and are out of the office at meetings or appointments you can miss important faxes and emails that need your immediate attention.  Fax and email messages can be re-routed to us.  We will review, prioritize, and relay to you wherever you are.  You can then instruct us how to respond on your behalf.  Never miss important business again!

Travel Arrangements and Hotel Reservations - Worldwide:  Will organize your itinerary with mode of transport of your choice to get you to your destination.  Air, train tickets, cars, flights or even taxis and car/limo service are arranged at the best price available.  Equally, the best hotels are sought after at your desired location at the cheapest price available.

Sales Prospect Calling:  Do you have a list of potential clients that you would like to contact but just don’t have the time?  We will take your prospect list, along with your scripted dialogue, and call the contacts.  We can also perform surveys, retrieving critical information you require.

Bookkeeping/Budgets Creation:  We can take care of your small bookkeeping needs such as account payables/receivables, balancing checkbooks, cross check your T&E statements with your charge statements to ensure no overcharges, or fraudulent purchases.  This is also a great way to keep track of the timing and frequency of expenses and provide a comprehensive list of items due.  We can prepare checks for signature, bill pay, and create and prepare monthly reports in an excel spreadsheet formatted to calculate totals.  We can prepare invoices and organize your incoming bills so you never miss payment due dates.  You will never pay another late fee again!

If you don’t see it, ask us.